Automation ROI Calculator
Estimate what a repetitive process costs you each month, and how quickly automating it could pay for itself. Change the numbers as you like. They never leave your browser.
Work out what a process costs you
Pick one repetitive process, such as handling enquiries, entering data or building reports, and fill in your own figures.
About 39 hours a month back, worth $875 a month after tools. It pays for itself in 5.7 months.
An estimate, not a quote. It counts time saved only, and leaves out fewer errors, faster responses and setup time. Your numbers stay in your browser.
How this is calculated
Three steps, no hidden factors. You can check every number with a calculator.
Step 1
Hours back per month
people × hours each per week × share automated × 4.33
4.33 is 52 weeks divided by 12 months.
Step 2
Saved per month
hours back × cost per hour − tools per month
The monthly cost of any tools the automation needs comes off the saving.
Step 3
Payback and first-year net
payback = one-off cost ÷ saved per month; first-year net = saved per month × 12 − one-off cost
If tools cost as much as the time saved, there is no payback and the calculator says so.
Amounts use the currency you choose. The calculator suggests one from your browser’s region settings, and does not convert figures you type, so enter them in the currency shown.
What the estimate leaves out
- Setup and testing time before any saving starts.
- Ongoing upkeep, such as fixing an automation when a connected tool changes.
- Benefits that are not measured in time: fewer errors, quicker replies to customers, less rework.
- Whether saved hours turn into money. They only do if the time goes on paid work or avoids extra hiring or overtime.
Treat the hours as the firmer number and the money as an upper bound. For a figure you can plan a budget around, check it against your real process.
Calculator questions
What the numbers mean and how to choose them.
What does an automation ROI calculator work out?
An automation ROI calculator estimates how many hours a repetitive process takes each month, what those hours cost, and how long it would take for the saving to repay the cost of automating it. QubNexa's calculator counts time saved only, so the result is a cautious estimate rather than a forecast.
How do I estimate the share of a process that automation could remove?
Estimate the share of the process that follows fixed rules and happens on a computer, such as copying data between systems, sorting enquiries, chasing routine replies or building the same report each week. Steps that need judgement, negotiation or a personal touch usually stay with people. Most real processes land between 30% and 70%, so start near the middle and test the result at the low end.
What does payback period mean?
The payback period is the number of months it takes for the monthly saving to add up to the one-off cost of automating the process. A payback of six months means that after six months the automation has earned back what it cost, and every later month is a net saving.
Do saved hours always become saved money?
No. Saved hours only become money if the time is spent on paid work, or if it avoids hiring, overtime or outsourcing. If the freed-up time is simply absorbed, the benefit is real but harder to measure, so treat the money figure as an upper bound and the hours figure as the firmer number.
Is the calculator's result a quote from QubNexa?
No. The result is an estimate based on the figures entered, including a one-off cost the visitor chooses. QubNexa scopes and prices each project individually, and the calculator's numbers stay in the visitor's browser. To check a real process against real costs, contact QubNexa for a free consultation.
Want the numbers checked against your real process?
Tell us about the process and your figures, and we will give you a straight view on whether automating it makes sense. We reply to every enquiry within one business day.